How To Plan a Successful Family Reunion



It is that time of year… a lot of families are planning events or joint vacations in order to touch base with their relatives. I have heard many heartwarming stories about events like these but I have also heard some heart wrenching ones.

If you have been saddled with the weighty responsibility of organizing a get-together for your relatives, here are 10 tips on how to plan a successful family reunion from

  1. Make a plan.  Start by picking a date and location.
  2. Recruit and delegate. No one person can manage all aspects of a family reunion. Surround yourself with capable and enthusiastic committee members.
  3. Create a command center. Keep your records organized. You’ll refer to them often.
  4. Build a budget. Keep your costs down or try to give the family plenty of lead time to budget. Give an idea of the price in the first mailing.
  5. Prepare a back up plan. If it is organized as an outdoor event, know what you will do in case of inclement weather.
  6. Get the word out. Flyers, emails, websites or all of the above. Try to build engagement and a sense of enthusiasm.
  7. Offer something for everyone. Offer a range of activities to meet varied ages and interests.
  8. Start with a bang. Getting everyone involved as they arrive is essential to setting the right    tone.
  9. Share your family’s story. Use the opportunity to make a family photo album (everyone brings pictures and create a page), a book of family stories, a video of reunion footage, or a family recipe book.
  10. Maintain the momentum. After the reunion, plan to keep in touch until the next one.

This blog post idea stemmed from a client who needed me to convert video footage of her family’s home movies so they could be played at their semi-annual family reunion. They have found that their “movie night” is the most popular segment of their time together.  There are now up to 40 family members who attend their reunions regularly and they have home movies that date back 50 or 60 years. Watching them as a group experience brings a certain hilarity that cannot be found anywhere else.

My client plans to purchase paper popcorn sleeves and make a grand time of it. I envy her. Nothing, absolutely nothing, brings a family closer together than the memories they share.

Michael Ondrasik and Home Video Studio of Mount Dora specialize in the preservation of family memories through the digitalization of films, videotapes, audio recordings, photos, negatives and slides. For more information, call 352-735-8550 or visit our website.

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